Features built for getting paid
From the first proposal to the final payment, BillingBee handles the billing work for you — recurring invoices, automatic payment reminders, online payments in any currency, time tracking and AI-powered invoicing. Everything you need to get paid faster, nothing you don't.
Invoice creation & design
Professional Invoice Templates
Choose from 30+ professionally designed invoice templates. Customise colours, fonts, and layout to match your brand. Your clients will notice the difference.
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Invoice Customization
Customise every aspect of your invoice — logo, colours, fonts, layout, payment terms, and footer text — to match your brand guidelines.
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Professional PDF Invoices
Every BillingBee invoice generates a print-ready, professional-looking PDF that you and your clients can download at any time.
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White-Label Invoicing
Upgrade to white-label mode and all invoices, emails, and the client portal show only your brand — not BillingBee's.
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Multi-Language Invoice Software
BillingBee lets you create and send invoices in your client's preferred language. Switch invoice language per client without changing your own account settings — ideal for freelancers and agencies billing across borders.
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Automation & scheduling
Recurring Invoice Software
BillingBee's recurring invoice software automatically generates and sends invoices on your schedule — daily, weekly, monthly, or annually. No more manual work.
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Invoice Automation
From invoice creation to payment reconciliation, BillingBee automates every step. Connect your tools, set your rules, and let the billing run itself.
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Invoice Scheduling
Create an invoice now and schedule it to send on a future date — the end of month, a project completion date, or any time you choose.
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Batch Invoice Sending
Generate and send invoices to multiple clients simultaneously — perfect for agencies, subscription businesses, and service providers with large client lists.
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AI Billing Software
BillingBee's AI billing software lets you create a complete, professional invoice by describing it in plain English. Just type what you did, who it was for, and how much — BillingBee does the rest.
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Billing models
Subscription Billing
Charge clients on a weekly, monthly, or annual subscription cycle. BillingBee handles the invoicing and payment collection automatically.
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Retainer Billing
Set up retainer billing once and BillingBee automatically generates, sends, and tracks monthly invoices for every retainer client.
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Milestone Billing
Set up a project payment schedule and BillingBee automatically generates and sends invoices when each milestone is reached.
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Deposit & Split Billing
Send a deposit invoice before work starts and a final invoice on completion. BillingBee tracks the deposit paid and calculates the remaining balance automatically.
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Quotes & Estimates
Create professional quotes and estimates, send them for client approval, and convert accepted quotes to invoices instantly — no rekeying required.
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Credit Notes
Create and send credit notes to cancel or partially reduce an invoice. BillingBee tracks the credit and updates the client's outstanding balance automatically.
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Purchase Order (PO) Support
Add a PO number to any invoice and BillingBee makes it easy for corporate clients to match and approve invoices against their procurement systems.
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Payments & collections
Online Payment Collection
Add a 'Pay Now' button to every invoice and let clients pay instantly by credit card, debit card, bank transfer, or PayPal. Get paid in hours, not weeks.
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Payment Links
Generate a secure payment link for any invoice and share it via email, text, or social media. Clients pay in seconds without logging into a portal.
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Bank Transfer Payment
Add your bank account details to invoices and let clients pay by bank transfer. BillingBee shows your IBAN, sort code, or account number clearly on every invoice.
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Client Payment Portal
BillingBee's client portal gives your clients a secure, branded space to view all their invoices, download PDFs, and pay outstanding amounts — reducing your admin load.
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Automatic Payment Reminders
Stop chasing late payments manually. BillingBee automatically sends polite, professional payment reminders before and after the due date — so you get paid without the awkwardness.
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Automatic Late Fees
Protect your cash flow by automatically applying late fees when invoices go overdue. BillingBee calculates and adds the fee to the invoice — no manual work required.
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Overdue Invoice Management
BillingBee's overdue dashboard shows every overdue invoice in one view — sorted by age, amount, and client — so you can chase the right ones first.
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Payment gateways
Stripe Integration
Connect your Stripe account to BillingBee and accept credit card, debit card, and bank transfer payments directly from your invoices.
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PayPal Integration
Add a PayPal payment button to your invoices so clients worldwide can pay instantly with their PayPal balance or linked card.
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Razorpay Payment Integration
BillingBee's Razorpay integration lets Indian businesses accept payments directly on invoices via UPI, credit and debit cards, net banking, and wallets. Payments settle to your Razorpay account and the invoice is marked paid automatically.
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UPI Payment Collection
BillingBee lets you accept UPI payments directly on invoices sent to Indian clients. Clients scan a QR code or tap a UPI link — payment arrives in your account instantly with zero MDR charges.
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Tax & compliance
Automatic Tax Calculation
BillingBee automatically calculates and adds the correct tax to every invoice based on your location and client's location — no manual maths required.
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GST Invoice Software
BillingBee's GST invoice software automatically calculates CGST, SGST, and IGST based on your transaction type. Enter your GSTIN once and every invoice is fully GST-compliant — formatted for Indian clients and ready for filing.
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Multi-Currency Invoicing
Accept payment in 100+ currencies. Set different default currencies per client, and BillingBee handles conversion display and payment collection automatically.
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Tracking & work management
Time Tracking & Billable Hours
BillingBee's built-in time tracker records billable hours per client and project. When it's time to invoice, convert your time logs to a perfect invoice instantly.
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Expense Tracking & Billing
Log expenses, capture receipts on your phone, and add them to client invoices for reimbursement. Never leave money on the table from unbilled expenses.
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Project Tracking
Manage multiple projects, track time and expenses against budgets, and invoice from project data with one click.
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Invoice Payment Tracking
BillingBee's invoice payment tracking shows you the live status of every invoice — when it was sent, when the client opened it, when it was paid, and which ones are overdue. No more guessing whether a client has seen your invoice.
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Accounting & reporting
QuickBooks Integration
Connect BillingBee to QuickBooks and every invoice, payment, and client syncs automatically — no double entry, no manual exports.
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Xero Integration
Connect BillingBee to Xero and your invoices, payments, and contacts sync automatically — keeping your books clean without manual work.
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Automatic Payment Reconciliation
When a client pays via Stripe, PayPal, or bank transfer, BillingBee detects the payment and marks the invoice as paid instantly — no manual matching.
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Invoice Analytics & Reporting
BillingBee's analytics dashboard shows revenue, outstanding invoices, average payment time, top clients, and cash flow forecasts at a glance.
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Clients, team & workflow
Client Management
Keep a complete record of every client — contact details, billing history, outstanding invoices, and payment behaviour — in your BillingBee CRM.
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Team & Multi-User Access
Add team members to your BillingBee account with role-based permissions — so your VA can send invoices but can't see financial reports.
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Invoice Approval Workflow
BillingBee's invoice approval workflow lets you set up multi-step approval before any invoice goes out. Ideal for agencies and teams where invoices need a manager or account lead to review before the client sees them.
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Mobile Invoicing App
BillingBee's mobile app lets you create professional invoices, capture expenses, and collect payment from anywhere — no laptop needed.
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